)
)
When you are overseeing budgets, you want to compare planned spend to actuals in real time so you can see where you are over or under and keep projects profitable. The Budget vs Actual Tracker Template in Teamwork gives you a simple way to line up your plan with real time spend across client work.
You log or sync planned budgets by project or campaign, then track actual time, costs, and expenses against them. The template highlights where spend is ahead of plan, behind plan, or off track so you can adjust before it becomes a margin problem.
Use it as your budget versus actuals template for client projects so you move away from reactive end of month surprises and towards ongoing, data driven decisions.
What is the Budget vs Actual Tracker Template and who is it for?
The Budget vs Actual Tracker Template is a structured way to monitor project budgets in Teamwork. It connects planned spend to real time data on hours and costs so you can see how each project is performing financially.
It is designed for agency owners, project managers, and operations or finance leads who need a clear view of whether work is staying within budget, and what that means for profit.
How do I set up budget vs actual tracking in Teamwork using this template?
You start by creating a project from the template or adding budget fields to your existing projects. Then you:
Enter the planned budget or planned hours for each project or phase
Define how you will track actuals, such as time logs and expenses
Ask your team to record time and costs directly in Teamwork
Use views or reports to see budget used versus remaining
Once this is in place, you review budget vs actual regularly, not only at billing time.
How does this template help me act on overspend or underspend?
The template surfaces gaps between plan and reality. If actual spend is rising faster than planned, you can reduce scope, change how work is delivered, or discuss extra budget with the client. If spend is lower than expected, you can look at whether work is delayed, under resourced, or simply more efficient than planned.
By responding early, you protect margins and avoid uncomfortable surprises for clients and internal teams. Decisions are based on clear numbers rather than guesswork.
Can I use this tracker across multiple projects and services?
Yes. You can apply the Budget vs Actual Tracker Template to individual projects and then use filters in Teamwork to compare performance across clients, service lines, or teams. This helps you see patterns, such as which types of projects tend to overrun or where estimates are consistently conservative.
As you gather more data, you can refine your planning assumptions, improve future budgets, and set more accurate expectations with clients.
)
)
)
)
)
)
)
)
)
)